Unit Secretary

Job Number 68971
Posted 1/7/2020
Account Northern Light AR Gould Hospital
Department Operating Room
Location |ME| AR Gould Hospital, ME 04769
Schedule Regular Part-time
Shift Day
Hours 0700-1530

The Unit Secretary has a critical role in ensuring optimal and safe patient care, and they enable medical and nursing staff to do their work efficiently and in compliance with policies and procedures. Unit Secretaries have a great deal of practical knowledge about how things get done in a unit or hospital, and they share that knowledge with professional staff.

The Unit Secretary ensures that medical records, laboratory reports, radiological images, andother related patient records are properly completed and securely stored but readily available to physicians, nurses, and other health care providers.


1. Provides minor medical assistance within scope.

2. Sets up records for new patients.

3. Provides assistance to nursing and other healthcare staff.

4. Monitors inventory of supplies and equipment as delegated.

5. Answers non-medical patient questions.

6. Greets, identifies, and transports patients to and from the Operating Room and/or Recovery Room.

7. Assists in maintaining a safe and clean environment.

8. Ensures that daily and weekly safety/compliance checks are completed.

9. Maintains proper perioperative records as directed by the charge nurse.

10. Possesses basic knowledge of surgical procedures.

11. Participates in data collection as necessary for Performance Improvement.

12. Assists in safe patient handling as needed by healthcare team.

13. Facilitates the patient intake and discharge process.

14. Understands the use of preference sheets and knows who to seek out to make changes and updates.

15. Answers the telephone and conveys messages to appropriate staff and patients.

16. Establishes and maintains effective communication and working relationships with multi-professional teams within the hospital and external agencies.

17. Updates patient status on peri-op board


1. Identifies own learning needs and assume responsibility for personal and professional growth.

2. Works independently on daily routine jobs.

3. Provides a welcoming environment in the department



1. High School Graduate.

2. Successful completion of Orientation program for specific area assigned.

3. Successful completion of ARG certification programs as required by employment assignment.

4. BLS Certified within the first week of employment.

5. Medical terminology and healthcare experience preferred.


Monday thru Friday 0600 - 1430


1. Sitting. 1/2 hours/day.

2. Standing. 7 - 8 hours/day.

3. Walking. 7 - 8 hours/day

4. Lifting. 20 lbs with good body mechanics.

5. Twisting. Frequently, 75 or greater twists/day.

6. Bending. 3-4 bends hours/day.

7. Squatting/Kneeling. 3-4 hours/day.

8. Endurance. Moderate energy requirements.

9. Wrist Position. Extensive deviation.

10. Pinching. Frequent, 500 pinches per day.

11. Hand/Wrist Repetitions. 200/day or more.

12. Manual Dexterity. Frequent fine motor skills required.

13. Either Handedness. 70%- 100% of job cycle time.

14. Both Handedness. 70%-100% of job cycle time.

15. Sight.Requires corrected 20/20 near vision and minimal far vision.

16. Hearing.Can hear whispered voice at eight (8) feet (FAA class II).

17. Speech.Frequent clear speaking ability required.

18. Exposure to Infection. Minimal.


1. High/Low Temperature. Work environment 65 - 70?F.

2. Noise.Slight, occasionally fairly loud sounds.

3. WorkingwithOthers. Close association is frequent and compromises a major portion of the job.

4. ConfinedSpacesorCrampedBodyPositions.Work in cramped positions/confined spaces (4-8 hours per week).

5. BodyInjuries. Slight likelihood of significant traumatic injury - deep cuts, fractures or permanent disabling injuries.

6. MovingObjects. Slight likelihood of significant injury frommoving objects.

7. ToxicConditions. Slight likelihood of exposure to toxic conditions.

8. WorkingwithOthers. Great, association is frequent and comprises a major portion of the job.

9. RoleAmbiguity. Slight, rarely is it not clear what others expect of the worker.


1. Problem-Solving Skills. Frequent problem-solving skills required.

2. Judgment/Assessment.Continuously assesses situations and determines corrective actions needed.

3. Reading/Comprehension.Must be able to read and comprehend greater than Grade 5 level of instructions.

5. Math/Arithmetic.Must be able to add, subtract, multiply, divide,


1. ComposureUnderWorkingConditions(including demanding, and/or rude, resi­dents/staff/visitors). Must remain calm and exercise self-control inworking relation­ships with patients, staff, and visitors.

2. CopingSkillsforStressesAssociatedwithIllness,Disability,Dyingand/orDeath.


1. Willingness to work cooperatively is necessary and required.

2. Strong public relations and customer satisfaction motivation.

3. Must possess a keen attention to detail.

Equal Opportunity Employment
We are an equal opportunity, affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, disability status, gender, sexual orientation, ancestry, protected veteran status, national origin, genetic information or any other legally protected status.

Please Rate Your Digital Experience