Practice Scheduler

Job Number 65510
Posted 8/13/2019
Account Northern Light Eastern Maine Medical Center
Department Pediatric Primary Care
Location |ME| EMMC Corporate Drive, ME 04401
Schedule Regular Part-time
Shift Day
Hours M-Th; 9:00 am - 2 Pm
Job Details
POSITION SUMMARY: The Practice Scheduler spends 50% or more of time coordinating patient appointments, including tests, procedures (including surgery) and works closely with Central Scheduling. Also spends considerable time processing prior authorizations and documenting such.

WORK HOURS: EMMC Pediatric Primary Care is now open most weekdays until 6:30 p.m. in the summers and 7:00 p.m. in the winter and Saturday and Sunday 8:30 a.m. to 12:30 p.m. A primary work shift will be determined based upon current staff work shifts and business needs. Flexibility and availability is a must to cover the evening and occasional weekend shifts. Work shifts may change, with notice, to cover an earlier shift or later shift to meet patient and business needs during peak patient times, vacations and call outs. Participation in the evening and weekend rotations is a must.

  • Manage incoming telephone lines
  • Schedule new patient and follow up appointments for multiple providers
  • Schedules tests, procedures, referral appointments with scheduling center
  • Communicates with patients regarding appointments and instructions for procedures and tests
  • Document information in Patient's chart.
  • Direct patient contact at check in and check out
  • Process insurance prior authorization and document

  • Graduate/equivalent of a 2-year program in a medical science field or equivalent in work experience.
  • Medical terminology
  • 2 years medical office experience or Bachelor's degree with 6 months medical office experience
  • 1-2 years' experience with personal computers and frontline customer service

  • Excellent customer service skills
  • Knowledge of insurance referrals
  • Ability to work both independently and as a team
  • Clear and effective communication skills
  • Ability to multi-task
  • Keyboarding skills of 35 wpm
  • Familiar with Microsoft Office software
  • Ability to coordinate schedules for multiple physicians and physician extenders in a fast paced environment

PHYSICAL REQUIREMENTS: Sitting, standing, reaching, bending, walking and stretching, hearing/verbal/visual acuity, ability to keyboard for extended periods of time.

WORKING ENVIRONMENT: A busy, oftentimes stressful, ambulatory facility providing direct patient care, considerable amount of direct patient/customer contact.

Equal Opportunity Employment
We are an equal opportunity, affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, disability status, gender, sexual orientation, ancestry, protected veteran status, national origin, genetic information or any other legally protected status.

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